The Down East Partnership for Children of Nash and Edgecombe Counties is a non-profit organization located in Rocky Mount, North Carolina. DEPC is “Committed to Launching Every Child as a Healthy, Lifelong Learner by the End of the Third Grade.”

Job Description: The Contracts Specialist manages the development, organization, and maintenance of all DEPC program sub-contracts and files. Performs annual financial monitoring on Direct Service Providers (DSP). Assists with the development of Contractor Services Agreements and the tracking and monitoring of all grant components of internal programs. Responsible for the collection and recording of DSP financial status, cash and in-kind contributions, and other resources accessed and audit reports.

Essential Duties:

• Develops all sub-contracts including producing the contracts and compiling all contract, program and financial information into a file.
• Performs financial monitoring of DSPs for the terms of their contract by reviewing Financial Status Reports for accuracy and compliance with approved budgets.
• Produces Contractor Service and Work for Hire (WFH) Agreements and amendments as needed. Compiles all contract information and posts payments monthly to assist with the monitoring of contract terms and Finance staff with the processing of payments.

• Prepares a quarterly report of Cash and In-Kind (CIK) contributions for the Board and enters CIK and Volunteer Hours information into the Smart Start CandI tracking system.

• Oversees obtaining from NC Pre-K partners information for preparation of the Other Resources Accessed Certification report.
• Provides support for the Board of Directors, Executive and Finance Committees and Board Development meetings to include typing agendas, taking and typing the meeting minutes.
• Responsible for placing bid/proposal requests for program services in appropriate newspapers or other media as directed.

Skills:

• Strong written and verbal communication skills
• Ability to manage multiple tasks at the same time
• Attention to detail and accuracy
• Computer proficiency in Word and Excel.

Experience:

• A minimum of a two-year associate degree in Business or related field or equivalent combination of education and experience; Bachelor’s degree preferred
• Three to Five years of general office/clerical work experience (or equivalent combination of experience and training) with some fund accounting experience preferred